For many companies, OSHA requires that they keep OSHA 300, 300A and sometimes 301 forms, up-to-date throughout the calendar year. Even if you have zero recordable injuries for 2019, if your company is not exempt, you are required to have the last 5 years of OSHA 300 and 300A forms available.
Certain low-risk industries are exempt from this task. See the exempt list on OSHA’s website or by clicking this link:
https://www.osha.gov/recordkeeping/ppt1/RK1exempttable.html
If your company is not an exempt classification, take time before January to insure your 300 form is up-to-date. Also, calculate the average number of people employed by your business in 2019. To determine the average number of employees, OSHA directs us to add the total number of employees paid in all pay periods during the year, full time, part time, temporary, seasonal, hourly and salaried. Divide this number by the number of pay periods during the year. The answer is the average number of employees for 2019. If you do these 2 things now, when January arrives you will only need to tally your form 300 and calculate the total number of hours worked by all employees to complete your 300A Summary.
Are you ready for 2020?
The 300A Summary is to be posted for employees to see on February 1, 2020 and remain posted until April 30, 2020.
The forms can be found by clicking the link below.
https://www.osha.gov/recordkeeping/RKforms.html
Certain employers are also required to submit information from their 300A Summary to OSHA by March 2, 2020:
- Establishments with 250 or more employees that are required to keep OSHA injury and illness records and
- Establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses (https://www.osha.gov/recordkeeping/NAICScodesforelectronicsubmission.html)